给系里秘书索要申请材料信件范例：

简洁型：

Dear Sir or Madam:

I am an undergraduate student in theDepartment of XXX, XXX University. I am veryinterested in the Ph.D. program in your institution, and I wish to pursue adoctoral degree in XXX major. My desired date of entrance is Fall, 2005.

I have taken Toefl Test(08/08/2005,647) and will take GRE Test on Oct, 2005. I do believe that thedoctorate-oriented study at your institution will be of great help to me. Ihope my solid background can meet your requirements of entrance as a doctoralgraduate.

Would you please send me the ApplicationForms, Financial Support Forms, the detailed introductions of faculty andresearch, and other relevant materials needed for application? Thank you verymuch for your kind assistance.

My mailing address is

My email address is

Yours sincerely

XXX

复杂型：

Dear Sir or Madam:

I am very sorry to trouble you, but Ireally need your help. I am a graduate student majoring in XXX major in theDepartment of XXX, XXX University. I wish topursue a doctoral degree in XXX at your university. My desired date of entranceis Fall, 2005. I am writing this letter to introduce myself and requestnecessary materials about the application and financial supports.

Born on Jan. 1, 2000, I entered XXX Universityin 2001 and achieved my degree of B.S. in June, 2003. Due to my outstandingperformance in undergraduate study, I was admitted to the Graduate School ofXXX University at the Department of XXX without examination. I will obtain mydegree of M.S in June, 2005.

I learn from my advisor, Professor YuMinhong, that your university is one of the best universities in US and has astrong research background with many famous professors. I eagerly wish tocontinue my graduate study on XXX at your university. I have taken toefl （08/08/2005, 647）and GREGeneral Test (Oct. 2004, V680/Q800/AWA5.5). I do believe that thedoctorate-oriented study at your university will be of great help to me. I hopemy solid background in XXX can meet your requirements of entrance to XXXdepartment as a graduate with financial supports.

Would you please consider my applicationand send me the Application Forms, Financial Support Forms, the detailedintroductions of faculty and research, and other relevant materials needed forapplication? Thank you very much for your kind assistance.

My mailing address is

My email address is

Yours sincerely

XXX

正式决定申请前向秘书咨询可否免申请费/Sub考试等：

长版本：

Dear Sir or Madam:

Before I submit my formal application toyour esteemed Ph.D. program, I have several questions which need your kindreply. First, I am now a graduate student majoring in AAA, but my undergraduatemajor is not in AAA, thus my years of instruction in AAA is not very long. Yet Ihave learned, sometimes by myself, all the basic knowledge and many advancedknowledge in AAA (you may refer to my transcript). The GRE Subject Test is holdonly once a year in China,and I have missed the deadline to register for the coming test. But I believethat I have been quite familiar in the knowledge of AA, both in the courses andthe researches. I believe that should I have had the chance to take the GRESubject Test, the score should be 990. would you please tell me whether it ispossible to give me a waiver  of my GRESubject Test according to my superior AAA course scores? Thanks.

Next, since I am very young, I cannot workand don’t have any amount of funds in dollars available. Also, my parents arepoor workers and I cannot arrange for me any fees. Your institution has thebest graduate program that matches with my research interest, I wonder whetheryou can provide financial supports, and, if possible, waive or defer myapplication fee?

Thank you very much for you kindassistance. Please contact me if further information about me is required.

Sincerely yours,

短版本：

Dear Mr. XXX:

I am an applicant at P. R. China. Due to myeconomic situation and the difficulties in changing RMB (our official currency)into US Dollars, I cannot submit the application fee in time. Could I defer mypayment of the application fee for some time?

I am looking forward to your answer.

Sincerely yours,

询问申请材料是否寄达的确认信：

Dear Sir or Madam:

I am an applicant of your Ph.D. program inAAA starting from Fall, 2005. I have mailed out my application on Nov.26directly to you. Up to now however, I have not received from you any feedbackyet. I understand that you do not provide an acknowledgement for applications.

Nevertheless, I have heard here many tragicstories about lost application packages: many students said that theirapplication packages arrived in US with only an empty envelope, nothing left. AsXXX University is the best university I wishto join, I am very afraid that my application experiences the same nightmare. SoI wonder whether you can spend some time to check the current status of myapplication. Thank you very much.

My information:

Last Name: Yu      First Name: Minhong

Date of Birth: Jan. 1, 2005

Looking forward to receive your kind reply,

Best wishes,

Yours sincerely,